An Evening of Xilio History

Xilio Therapeutics is a biotechnology company developing next-generation cancer immunotherapies. Their virtual event, An Evening of Xilio History, highlighted the contributions of two founding members, honoring their work and lives following their passing in spring 2020. It was a time of reflection and recognition, with the company’s heritage on display so employees and partners could appreciate the achievements that enabled Xilio to grow and thrive.

The challenge

Xilio decided in early April to hold a special event later that month. They began working with a video production company to produce assets, then realized they needed an experienced virtual production partner to assemble the live and pre-recorded content and deliver it on a platform that properly supported the high-quality content being produced. With only 12 days before the event, Stagedge was brought on board to provide the professional broadcast Xilio was looking for. They needed a custom-branded landing page with registration accessible only to employees and chosen partners — and, as their first virtual event, guidance on transitions between videos and speakers, connecting presenters from home, and creating a user experience that matched their vision.

The Stagedge solution

With no time to waste, our experts immediately began working with Xilio’s Director of IT and their third-party vendor to build a custom-branded landing page and send registration emails. We worked directly with the Xilio executives who would present live, providing media coaching and rehearsal. Within one week, Stagedge gathered all content from Xilio and their video production company to create broadcast graphics, virtual backdrops, and a virtual event website complete with registration — all while putting the client at ease with a clear production plan.

The outcome

The live event went as planned, featuring smooth transitions, crisp audio, and HD-quality video. When one panelist hit a poor internet connection, the Stagedge team had a prepared title slide ready to replace his frozen image, keeping the transition clean. A strong mix of live presenters and professionally produced pre-recorded content kept attendees engaged with often-emotional material honoring those who played such a key role in Xilio’s history.